Introduction
Meetings are an essential part of any business, but they can also be a major drain on time and resources. The process of manually taking notes, summarizing key points, and distributing meeting minutes can be both tedious and time-consuming. Not to mention the lack of alignment that can occur when important information is missed or not shared with everyone.
That's where Clearword comes in.
Clearword uses advanced algorithms and natural language processing to automatically take notes and summarize the key points of any meeting, eliminating the need for manual note-taking and saving hours of time for everyone involved.
With Clearword's powerful AI, businesses can improve productivity, team alignment, and decision making. In this blog post, we'll show you how.
Automatic note-taking and summarization
During every meeting, Clearword's powerful AI is able to identify important information, key points and action items discussed then instantly condense it into a comprehensive summary. The use of natural language processing also means the tool is able to understand context and tone, providing a more accurate representation of what was said.
Rather than having to divide attention between taking notes and participating in the discussion, we empower the attendees to focus on the meeting itself, eliminating the need for manual note-taking and providing a better meeting experience.
With an efficient and accurate way to automatically capture important information discussed during meetings, Clearword makes meetings more productive and efficient so teams can spend less time on calls and more time on important tasks.
Easy distribution of meeting minutes
With Clearword, meeting minutes are automatically generated and stored in your searchable knowledge base. Participants can access the minutes immediately after the meeting and Clearword will email a full summary to all attendees post-call, ensuring everyone is on the same page and reducing the time and effort required to distribute minutes manually.
Clearword also enables you to customize who receives the emails, allowing for the targeted distribution of meeting minutes to specific team members or departments. This guarantees that only the relevant parties receive the minutes, and reduces the clutter in team members' inboxes.
Enabling a collaborative and async approach to meetings, Clearword also offers the ability to add comments and feedback to the minutes so team members can provide input and feedback on the meeting, stay aligned on who is doing what and ensuring that everyone has a clear understanding of next steps.
Meetings vs focus time: Increase productivity & alignment
By automating the note-taking and summary process, Clearword guarantees that important information isn't missed so team members have more time back to focus on important tasks, ultimately increasing productivity and boosting the overall performance of the team.
Clearword also provides a significant boost in team alignment. With all team members having access to the same information and understanding the meeting outcome, everyone can be confident they're working towards the same goal. This is especially important in distributed teams, as it can be difficult to keep everyone on the same page and laborious to bring everyone up to speed multiple times.
With the ability to access previous meeting minutes, Clearword offers one place for better tracking of progress and accountability. Team members can review past decisions and actions, ensuring that progress is being made and that everyone is held accountable for their tasks.
Improved cross-functional team alignment
As briefly mentioned in the previous section on Meetings vs Focus Time, with all team members having access to the same information and understanding the meeting outcome, Clearword helps to improve team alignment and ensures everyone is working towards the same goal. This is especially important in cross-functional teams, where members may have different roles and responsibilities, and may not always be aware of what other teams are working on.
Clearword allows for better communication and collaboration between different departments and teams by providing a central location for meeting minutes and key points discussed during the meeting. This can help to break down silos and ensure that everyone is aware of what other teams are working on, and how it may impact their own work.
Additionally, with the ability to add comments and feedback to the minutes, cross-functional teams can work together to ensure that everyone has a clear understanding of the meeting outcome, and that any issues or concerns are addressed in a timely manner.
Privacy-first, text-only meetings
Clearword understands the importance of privacy and comfort during meetings. That's why we've developed a Text-Only privacy-first meeting mode. This mode allows participants to attend meetings and have their contributions summarized without any recording being saved. This means that participants can speak freely and openly, without worrying about their contributions being recorded or shared. They can share their thoughts, ideas, and feedback without any inhibitions, leading to more productive and engaging meetings.
Additionally, the Text-Only mode ensures that sensitive information is not recorded or shared, providing an added layer of security for businesses. This is especially important for industries such as finance, healthcare, and legal, where sensitive information is often discussed during meetings. With this mode, businesses can rest assured that their confidential information remains secure, and is not shared with any unauthorized parties.
This mode also allows for better compliance with data protection regulations, and ensures that sensitive information is handled in a secure and compliant manner. Clearword is committed to protecting the privacy of its users and is constantly updating its security measures to ensure that the data is safe and secure.
However, it is not enough to make sure your software is secure, you also need to feel comfortable, and we know that some people feel more comfortable not being recorded. Text-Only mode provides you with the benefits listed throughout this post, without having to compromise.
Conclusion
Clearword is a game-changer for businesses looking to save time, increase productivity, and improve team alignment. Say goodbye to manual note-taking and hello to more time for the important tasks.
Try Clearword today and see the difference it can make for your team.
